General Purpose/Job Summary

The Executive Administrative Assistant aids in the effectiveness of the Executive Leadership Team by providing information management and aiding in executive and other administrative tasks.

Essential Functions/Responsibilities

• Collect and prepare information to use in discussions/meetings of management staff and outside individuals
• Maintain executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Coordinate and manage travel arrangements, as needed
• Coordinate participation and logistics for specific events including executive meetings, corporate events, and community functions
• Assist with presentation creation such as Share the Vision, Digital Signage, and HR Connect
• Assist with completing new hire and termination checklists
• Assist with managing company programs such as anniversary gifts, apparel, wellness, and safety
• Plan, organize, and execute projects as needed
• Assist, as needed, with corporate administrative tasks such as answering telephones, greeting clients, filing, mail, and other miscellaneous duties
• Maintain a professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Handle details of a highly confidential and critical nature; interact comfortably and skillfully with senior level executives and associates within and outside the company
• Resolve time sensitive issues with a high degree of precisions and exhibit strong organizational, written and verbal communication skills
• Work a minimum of 40 hours per week, with hours periodically scheduled before and after standard business hours and/or weekends

Competencies/Knowledge, Skills, and Abilities

• Communication proficiency and professionalism both written and verbal
• Demonstrated proficiency in grammar, spelling, punctuation, and excellent oral communications
• Demonstrated proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Accountability and Dependability for the quality and timeliness of work; Works to achieve results with little oversight
• Adaptability and Flexibility to changing business needs, conditions, and work responsibilities
• Attention to detail concerning the ability to diligently attend to details and pursue quality in accomplishing tasks
• Creative and Innovative Thinking relating to developing fresh ideas that provide solutions to all types of workplace challenges
• Stress tolerance allowing the ability to work under pressure and manage multiple projects with tight timelines
• Facilitating groups to allow for cooperative and productive group interactions
• Planning, organizing, and coordinating ideas and resources to achieve goals
• Strong organizational skills

Required Education, Training, and/or Experience

• 3+ years of experience in an administrative role