Executive Administrative Assistant - Matrix Integration

Executive Administrative Assistant - Matrix Integration

Matrix Integration offers opportunity for advancement, pay for performance and a comprehensive benefits plan including medical, dental, and vision insurance, generous paid time off, retirement plan options with a Safe Harbor match, and more.  We also offer a business casual environment and other fun perks that combine to create a pleasant, professional workplace.

General Purpose/Job Summary

The Executive Administrative Assistant aids in the effectiveness of the Executive Leadership Team by providing information management and aiding in executive and other administrative tasks.

Essential Functions/Responsibilities

  • Collect and prepare information to use in discussions/meetings of management staff and outside individuals
  • Maintain executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Coordinate and manage travel arrangements, as needed
  • Coordinate participation and logistics for specific events including executive meetings, corporate events, and community functions
  • Assist with presentation creation such as Share the Vision, Digital Signage, and HR Connect
  • Assist with completing new hire and termination checklists
  • Assist with managing company programs such as anniversary gifts, apparel, wellness, and safety
  • Plan, organize, and execute projects as needed
  • Assist, as needed, with corporate administrative tasks such as answering telephones, greeting clients, filing, mail, and other miscellaneous duties
  • Maintain a professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Handle details of a highly confidential and critical nature; interact comfortably and skillfully with senior level executives and associates within and outside the company
  • Resolve time sensitive issues with a high degree of precisions and exhibit strong organizational, written and verbal communication skills
  • Work a minimum of 40 hours per week, with hours periodically scheduled before and after standard business hours and/or weekends

Competencies/Knowledge, Skills, and Abilities

  • Communication proficiency and professionalism both written and verbal
  • Demonstrated proficiency in grammar, spelling, punctuation, and excellent oral communications
  • Demonstrated proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Accountability and Dependability for the quality and timeliness of work; Works to achieve results with little oversight
  • Adaptability and Flexibility to changing business needs, conditions, and work responsibilities
  • Attention to detail concerning the ability to diligently attend to details and pursue quality in accomplishing tasks
  • Creative and Innovative Thinking relating to developing fresh ideas that provide solutions to all types of workplace challenges
  • Stress tolerance allowing the ability to work under pressure and manage multiple projects with tight timelines
  • Facilitating groups to allow for cooperative and productive group interactions
  • Planning, organizing, and coordinating ideas and resources to achieve goals
  • Strong organizational skills

Required Education, Training, and/or Experience

  • 3+ years of experience in an administrative role

Additional Info

Job Type : Full-Time

Experience Level : Mid to Senior Level

Job Function : Administrative

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